Overview:
To assist the Site Manager(s) in coordination of project requirements and efficient documentation control. Job location could very between numerous site locations-based on project requirements.
Responsibilities:
- Receive, process and distribute incoming project documentation to various parties on site.
- Receive, review and send e-mails.
- Answers all incoming calls
- Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required.
- Field payroll entry and submission to Corporate Office for all on site.
- Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis.
- Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required.
- Coordinate equipment, materials and tools pass for outgoing from site.
- Procurement – Create Material Requisitions, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase.
- Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
- Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client
- Multitasking and organization skills a necessity
- Maintain Materials Requisition log.
Skills and Qualifications:
- Proficiency in MS Office required, specifically Excel, Word, Outlook & Power Point
- Diploma in Office Administration considered an asset.
- Excellent communication skills
- Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset.
- Maintain standards of HSSE and comply with Company’s Health, Safety & Environment.
- Take reasonable care of own health and safety and that of others in the workplace.
- Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.